Constitution

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Constitution

 

SOUTHERN COUNTIES VETERANS ATHLETIC CLUB

CONSTITUTION

 

TITLE

The name of the club shall be Southern Counties Veterans Athletic Club.

 

OBJECTS

The objects of the club shall be to encourage, promote and regulate the sport for veteran athletes.

 

MEMBERSHIP

Membership is open to athletes over 35 years of age, who are amateurs as defined by UK Athletics and whose application is approved by the committee. Life members, previously proposed and accepted by the committee, may be elected at the Annual General Meeting if supported by a majority vote.

 

SUBSCRIPTION

Each member shall pay an annual subscription to the Hon. Treasurer of the club, new members to pay their subscription on election, and all members to pay their subscription at the beginning of the subscription year, which is 1 January. The beginning of the financial year is 1 October.

 

MANAGEMENT

The management of the club shall be vested in a body consisting of the following:-

Chairperson

Vice-chairperson

Hon. Secretary

Minutes Secretary

Membership Secretary

Assistant Membership Secretary

Hon. Treasurer

Assistant Treasurer

9 Committee Members

 

All the foregoing members shall be elected annually at the Annual General Meeting. The committee shall have the power to co-opt additional members to the committee as they see fit and those members shall have full voting rights.

 

COMMITTEE MEETING

The committee shall meet every two months, seven members to form a quorum. Emergency meetings may be convened at any time by the Hon. Secretary.

 

ANNUAL GENERAL MEETING

The club must hold an Annual General Meeting, at which all paid up members are eligible to attend and have the right to vote, after the end of the financial year.

 

All matters for the agenda to be dealt with at the AGM shall be forwarded to the Hon. Secretary not less than 28 days before the meeting.

 

The Hon. Secretary shall give 14 days notice of the AGM to all paid up members and shall include a copy of the agenda.

 

No alterations to the constitution shall be made unless notice of the amendment is given to the Hon. Secretary 14 days  before the date of the AGM and the amendment passed by a majority vote at the meeting.

 

A special Annual General Meeting may be called by the Hon. Secretary at the discretion of the committee or on a request by 10 members, such a meeting to be held within 28 days of the request.

 

CHAMPIONSHIP COMPETITIONS

The club shall promote championships at track and field, road running, cross country, marathon and race walking annually.

 

Awards will be made to each of the age groups at these championships. In track and field championships athletes will be required to achieve the standard set by the committee for an award to be made.

 

Only paid up members of the club shall be allowed to compete in championship events, but the committee shall have the power in special circumstances to allow guest competitors to participate .

 

OTHER MATTERS

The committee shall have the power to deal with any matters not covered by these rules provided that their is no conflict with UK Athletics rules in force at that time.

 

AFFILIATION

The club shall affiliate to  the BMAF and the appropriate South of England AAA sections.

 

December 2005


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